Welcome to the tutorials!

We have created a number of tutorials for you to better understand the system and to assist you with any questions or problems you may have. There are some videos shoring various topics. Further below we have created guidance and description of each module step by step.

Videos

How to set up your Qrosscheck system for the first time

How to create a course in the Training or Education module

How to transfer students flights from other records

Description by modules

Dashboard

This is the overview of all your access points and important notices. Depending on which modules you have the access to you will be able to click on the symbol here. In the lower part, anything which is added in the user profile which has an expiry date will show here, 3 months before expiry date it will appear an amber warning, once it has reached expiry date it will turn red.

To return to the dashboard from any page, simply click on the company logo located in the left top corner.

For other users with access to administration an additional menu is located on the top bar.

Users

top menu

The top menu will be available in all views and will take you to your personal pages. Also here is the log out button.

Users

users

The users list will list all users in the system.  The group will show any specific group which the user is coupled to for example a specific class. The role will show what type of roles with specific security and ability to edit etc each users have.

Filtering function, you can filter to see only the selected in the view. multiple selections are possible. The top part of filters shows all groups in the system and the lower part all roles.

Add user, in the top right corner simply click on the symbol and you can add a new user. You need to enter name, surname and a valid email address. The system will send out an email with a link. The new user will be prompt to enter a personal password. If password is lost it can be retrieved on the log in page. The user must fill out the mandatory fields in his/her profile before the user can be assigned to a group. The group assignment is done by an admin.

Assign user to group, open the users profile page, click on the edit symbol in the right top corner (pen). Select the group or groups, save the changes. This is the right of admin. Mandatory fields must be entered before assigning to group.

Upload files to profile, files in the format of pdf, jpeg, tiff, gif can be uploaded to the profile to support each entry such as license. Multiple files can be added by clicking on the + sign.

Print user profile, the entire profile can be printed by using the print symbol in the top right corner.

Expiry dates, for each item which has an expiry date the system will automatically give you a notification of a pending expiration 3 months before expiry date. It will show on each user’s Dash board as amber together with the date. Once anything has expired it will change to red. If anything does not have an expiration date simply leave the field blank.

Training

course list

Verification of uploaded files to profile and changed information, any time a user changes or adding a file and/or information in his profile it shows up on the admin panel as ”unverified”. The admin has to go into the user´s profile, check the information and then verify it.

Planned action, another feature is the ”clock with +sign”. It is a field for the admin to enter information about planned action. For example a medical is about to expire, doctors appointment is made with date. It is easy to overview planned actions in the Crew status list. The user can also see if and when any action has been planned.

Training

course admin

The course list will show Active, Inactive and Completed courses. The active show all courses which is available, the inactive shows all courses which has been assigned to a student but not yet has been authorized to start. The function of this is that the admin can assign students to a course for the purpose of starting at a later stage. The instructors can authorize those courses and to change them from inactive to active. It is also good for planning purpose and preparation. The completed courses shows all courses which has been completed. Once a course is completed a Course completion certificate can then be produced.

Filtering and search options are available.

Progress, shows the progress in relationship to minimum required time. a full bar is 100%.

Min time required, is the minimum time required if any, this is set for each course in edit mode of the course admin.

Accumulated time shows the time accumulated in the specific course in real time.

Assign students to a course, its done in the first page in the course admin

Training

How to create a course

Training/course admin page

This page will list all courses in the system.

Add a new course, click the symbol on the top right and it will open a new window with empty field for a new course.

Edit a course, by clicking on the pen symbol you will open the specific course and will be able to edit its all contents.

Delete a course, click on the trash bin and the course will be permanently deleted.

All edit and delete functions are limited to users with admin role.

Assign student to a course, once the course is created, in the list of the courses which is the first page of the course admin you can assign students by clicking on the assign symbol to the right side.

How to create a course

Once you are in the editing mode of course you have to enter a number of various fields. Here is a description of the fields and what they are for.

Name
The title of the course. This will also show as Course Title on the Course completion certificate.
Suggestion: call the courses like PPL Airplane Course where you add the word course to its title.

Min time limit
If your course has a minimum required time you can set it here. The time will be shown as 100% in the progress bar in the course overview. The field is not required.

Max time limit
If there is a max time for a course you set it here. If there is not, do not enter anything

Estimated Time
The system calculates the total time of the course as you add more lessons. This field is only for your information as a guidance when you create and plan a course. It takes the time from each item.

Description
It describes what the course is about, this text is also the text that will appear automatically on the Course Completion certificate which is generated by the system.

Here are some templates and example of text:
Approved course in accordance with EASA Part FCL at Best Aviation Training SE-ATO-1001.
Course completed in accordance with FAA Part 91 section XXX. Training completed at Best Flight School. Aircraft used for training PA28.
The pilot has successfully demonstrated the proficiency of a Commander to the standards of FAR 91 at the Western Training Institute.
The pilot has successfully completed the EASA approved course as a Pilot in Command of the Boeing 737-600/700/800/900. Training conducted in the EASA approved FSTD Level D.

Lesson name
name each lesson either by numbers of by simply by a name for what it is.

Items
items are the items which makes a lesson. Sometimes it may the same as the lesson but sometimes you may have several items in a lesson. You should create items before creating lessons. It is possible to create lessons and leave it empty without items if preferred.

Assign student to a course, once the course is created, in the list of the courses which is the first page of the course admin you can assign students by clicking on the assign symbol to the right side.

How to create an content

an content is created in the course admin in the edit mode or new course. An content shall be seen as a part of a lesson and its up to the creator of a course to determine how to structure the lessons. Its in the content instructions for the lessons, the contents in detail and also any photos or links can be presented.

Once an item is used for the course a ”check” symbol will appear. This will assist with keeping track of all items used. An item can be used multiple times in a course. Note if the same item is used it will be the exact same information in both places. If you intend to change anything then you must use the Clone function. If you change any content in one item, all places where this item is used will be changed.

To use the clone function, click the clone symbol. The item will now be cloned and it will end up in the bottom of the list. Now you can safely edit the name, information etc.

To add an item to the course simply drag and drop the item to lesson you want to add this item to.

Estimated time in the top right corner will be updated anytime items are added for you to keep track of the total estimated time of the course.

The contents can be edited with all kind of information as well as adding drawings, photos and links. Links can be selected to open in a new window. This function is useful if you would like to display information with multiple screens for example projection in a classroom.

Conents can also be tagged. The tags can be used to filter and identify items for a specific type of course or whatever you would like to identify an content for. The Tags are set and created in the Setting menu, under general settings. They must be created before in the settings. It is possible to add tags afterwords.

Tip: when creating items, name the item for the course you intend to use it for, i.e. PPL H traffic circuit. Many conents can be the same but with different levels of required standard or time. In this case just create multiple contents with a small name difference.

Exams

exam admin

Exam list page

This page will list all exams in the system which has been assigned to any user. A complete list of all exams available will be found in the exam admin page.

An exam may have the status active, inactive or complete.

Active will show the exams which are assigned to a student but not yet taken.

Inactive will show all exams which has been assigned to a student but not yet activated which mean he/she can not see it or access it yet. It can be activated manually here. Another option is when assigning an exam to a user, set a date when the exam will be available and it will activate automatically on that date.

Complete will show all exams which are completed. The result will show and a preview of the exam is available with questions and answers for de-briefing purpose.

Exams

question bank

Exam admin page

This page will list all exams in the system. Here you can assign a user to an exam.

To edit an exam, click on the pen symbol next to the appropriate exam.

To create a new exam, simply click on the +add exam button in the top right corner.

How to create an exam:

First you must have sufficient questions in the question bank. The questions can be tagged with a specific name, categories.

You must enter a name of the exam.

Pass criteria in %. i.e. 75

Enter category and number of questions in that category. This way you can either create an exam for one single category or make an exam with a combination of categories which you also can set for exact number of questions from each category if desired.

Exams

question bank

Exam question bank

This page will list all exams questions in the system.

You can filter the questions by categories. Categories are created in the Settings, General.

You can search for a specific question by using the Search function.

How to create a question:

Click on +add question

Fill out the fields with question, alternative answers and tick the answer which is correct. Only one can be correct.
Tip: if you would like to have more correct use one and type in example ”all above is correct” or ”c & b is correct”

Add category of the question, Multiple categories can be used.

For administrator

A guide to how to set up the software

Settings

general

The general settings page

This page will have all the basic settings of your software.

Company logo
Upload your own logo. It must have the format 200 x 600 dpi. If you have problem with size or quality of your logo just let us know and we will modify your file for you.

Digital Signature
Upload a signature, this will be the signature on a course completion certificate. There is no specific size but if the size showing wrong on the certificate re-size the file and upload it again. Around 500 – 600 dpi length is recommended.

Company information
Fill out the information for your company. The approval number is if your organization has an approval number/letters from an authority this is where you write it. It will show on the course completion certificate.
Signatory name is the person who has the right to sign a course completion certificate, it is the same person with the signature.
Signatory title is the title of the person example Head of Training,  Director of Operations,  Training Manager etc.
Admin email, this email will also be shown on a certificate and will receive system notifications.

Courses
Gradings, you can select what type of grading you prefer for the courses/lessons.
Edit practical course fields, by default all fields are visible. If one or several fields are not applicable to your operation simply de-activate it here.

Content type
The content type is a category which is created here for an content which is used in lessons. A lesson consists of contents.
Tip: to better use conents once the system grows with multiple courses, name content type with the name of which is suppose to be used for, example ”B737 Type Rating”.
Multiple content types can be used for the same content.

Add aircraft
When adding aircraft tick the appropriate boxes for the aircraft to be added. At least one aircraft/simulator must be added in the system in order to perform a practical flight lesson.

Locations
Add locations to be used for practical flight lessons. The locations set here will show as drop down window.
There is no specific format, you can enter the real name of ICAO abbreviations etc. Note that what you use will also show on the pilot flight log as well so we do recommend to use 4 or 3 letters correct name of the airport, example ”EKCH” or ”CPH” for Copenhagen Airport.

Add question category
Create categories for your question in the question bank.

Settings

users

user settings

Here you will set the roles for each user. By default when adding a user he/she will be student.
Here you create the groups of users, example class, management of whatever name you would like to use.
A user can belong to multiple groups.